Business outsourcing has seen a tremendous growth over the years. It has helped a lot of companies and businesses to stay afloat amidst the economic crisis. The hiring of virtual employees became the norm and even the most stable of corporations relies on virtual employees to work on some areas of their company.
If you are a business owner looking to hire virtual employees, let me share with you 3 things you need to consider. You can look at these as tips that can help you as you venture into business outsourcing.
- Tools or Apps To Use When Working With A Virtual Employee
When working with a virtual employee, you do not see him or her. They are not physically with you. Having proper tools or apps will help in communicating with him. If you have concerns regarding a task or a project being worked on, you can immediately call or chat with your virtual employee and have it done as soon as possible. For this, you can use Skype/Skype Premium. File sharing and storage is also important. If you have online file storage, it will be easy for you and your virtual employee to share documents and see the progress of each task or project. You can use Dropbox, google drive or basecamp for this. Having a set communication and file sharing tool will enable you and your virtual employee to work efficiently together.
There are many tools and apps you can use. I recommend that you check them out and see which tools are best for your use. And it is important that you have this figured out before you hire a virtual assistant.
- Know how to prioritize tasks or projects based on the deadline.
If you have several on-going projects, the best and most efficient way of handling them is by prioritizing. And the way to do this is by checking the deadline of each project. When you know which project needs to be done first, you can instruct your virtual employee to work on that first. Failure to do this may lead you to misunderstand and waste of time.
There are many different ways of doing it. You can set up a calendar for you and your virtual employee so that you are on the same page. You can schedule what needs to be done on a daily basis and your virtual employee can just look at it and know already. This will create a smooth flow in your day-to-day activities.
- Proper organization and storage of data or documents.
As I’ve mentioned earlier, having a file storage tool is important if you are working with a virtual employee. It will be easy for you to get a file that you need if you know where it is located. You don’t need to call your virtual employee to ask for it or to send it to you.
Having a proper file sharing and organization will keep your documents safe and secured. Ensure that the files are always updated. I would recommend adding a date to your file name so you’ll know if it is updated or not.
If you’re a business owner who wants to focus on growing your business and leave day to day operations to a virtual assistant, I’d like to invite you to take the next step with a FREE “Strategy Call” with UK-based outsourcing expert, Yeukai Kajidori.
World Outsourcing Solutions